Procurement

• Gateway Procurement System Log in - Note: We have noticed some problems with Gateway when using Safari web browser. Please use Firefox or Chrome for best results.
• Gateway Training - UCSB Procurement Services training, FAQs, resources, and troubleshooting.
• UCSB Business & Financial Services - Procurement Services
• Concur - All general reimbursement requests for UCSB employees are submitted through Concur.
  • Click HERE for how to submit reimbursement via Concur.
  • For non-employees and questions please email chereimbursements@chemengr.ucsb.edu
• Chemical Engineering Reimbursement Request Form - Use this form for submitting receipts for general reimbursements. (Travel or Entertainment/Food see sections below)
• FedEx/UPS Information Form - Use this form to submit information for outgoing FedEx or UPS shipments.

Travel

• Concur - All travel reimbursement for UCSB employees are submitted through Concur.
  • Click HERE for how to submit reimbursement via Concur.
  • For non-employees and questions please email chetravel@engineering.ucsb.edu
• Domestic Travel Reimbursement Worksheet - The Domestic Travel Reimbursement worksheet should be used by the traveler to compile reimbursable travel expenses while traveling within or to the United States.
• Foreign Travel Reimbursement Worksheet - The Foreign Travel Reimbursement worksheet should be used by the traveler to compile reimbursable travel expenses while traveling outside of the United States.
• Chemical Engineering Travel Reimbursement Justification Worksheet - This form should be filled out and accompany the Travel Reimbursement Worksheet if the funding source reimbursement is being requested from did not have travel previously budgeted.
• Connexxus - Online travel booking system available to UC employees that provides discounted rates on car rentals, hotels, and airfare.
  • Connexxus Web Portal
  • Car rentals with Hertz, National and Enterprise are automatically booked at UC-contracted rates, insurance coverage included.
  • Direct billing - Airfare can be directly charged to UCSB when using Connexxus.
  • All travel booked through the Connexxus system is automatically registered with UC’s Business Travel Insurance plan.(EXCEPT for Southwest Air)
• UC Travel Insurance - Required registration for UC Travel Insurance for travel outside of California.
  • If travel is booked through Connexxus traveler is automatically enrolled in travel insurance.
  • Online Travel Insurance Registration Form
• International Flights - Fly America Act - Federal law requiring travelers using federal funds, including NSF, to use American air carriers or carries in countries who have negotiated an agreement. A list of carriers can be found here.
• Travel Advances, Car Rentals & Travel Packages - Info regarding Travel Advances, Car Rentals, and Travel Packages outside Connexxus.
• UCSB Business & Financial Services - Travel

Entertainment

• Concur - All entertainment reimbursement for UCSB employees are submitted through Concur.
  • Click HERE for how to submit reimbursement via Concur.
  • For non-employees and questions please email chereimbursements@chemengr.ucsb.edu
• Chemical Engineering Entertainment Reimbursement Worksheet - Form used when requesting reimbursement for entertainment expenses.
• Declaration of Missing Evidence Form - Form to be used when requesting reimbursement for an expense that the receipt or other evidence can not be provided.
• UCSB Business & Financial Services - Entertainment

Employment Forms & Information

• New Hire Form - Employee Information
• Employee Payroll Actions - Information on obtaining W-2s and modifying payroll direct deposit via UCPath.
• UCSB Business & Financial Services - Payroll
• UCnet - University of California system website with information on all aspects of employment at University of California.
• Visa Information - UCSB Office of International Students and Scholars (OISS) information page about obtaining a visa to work, attend school or visit UCSB.

Benefits

• UCPath - University of California website for personal employee information including benefits enrollments, retirement plans, W-2 and more.
• UCSB Benefits Office
  • Postdoctoral Scholar Benefits - Garnett-Powers - Postdoctoral Scholars Benefits Provider.